2624
THE NEW ZEALAND GAZETTE.
[No. 86

107. Whenever it is necessary to demand a new fire-engine from the Director of Camp and Barrack Construction, the following information will be given:—
     (a.) The distance of the nearest fire-engine from the barrack or building for which an engine is required:
     (b.) The greatest height of the buildings for which the engine is required, and their extent:
     (c.) The present arrangements to guard against fire:
     (d.) Whether the water is laid on direct from the water company’s main, and whether the pressure is sufficient to force the water to the top of the highest building without the use of a fire-engine.
     (e.) Any further remarks which may be desirable to explain the necessity for the supply.
108. The demands will always state in detail the appurtenances that are required. When appurtenances are required to complete the equipment of an engine, the size of the latter will invariably be stated.

Repair of Stores, &c.

109. The officer in charge of barracks will, when convenient, inspect the stores before they are sent for repair and after they are returned.
110. Repairs of barrack stores, &c., will be done in the most economical way possible, care being taken in all cases that the articles are worth the expenditure. Barrack and hospital stores requiring repairs will be sent to the camp workshops whenever possible. When this cannot be done by camp workshops instructions should be asked from D.E.O.S.; at out-stations where no Defence workshop exists offers are to be obtained at reasonable rates before authority is given for the execution of the work.

Demands for Expense Stores.

111. Expense-store accountants will prepare annually on form G. 62, in triplicate, by a carbon process, a demand for stores for barracks, hospitals, offices, drill-halls, and military detention-barracks, based on their probable requirements, in accordance with the approved schedule, as regards stores, during the ensuing financial year.
112. When form G. 62 is about to be compiled, steps must be taken to ascertain whether any new barracks, offices, drill-halls, or hospital buildings are to be acquired, or extensive reappropriations will be completed, during the ensuing year. When such is the case a separate demand showing the probable date on which the stores will be required must be put forward with the annual demands.
113. These demands will be most carefully examined by the officer in charge of barracks with a view to ensuring that only such stores as are authorized and as may be really necessary are included. They will then be forwarded with a covering schedule to the A.D. of E. and O.S., who will, after examining and arranging to transfer surpluses as may be necessary from one subdistrict to another, and after amending the demands to agree with the transfers ordered, countersign and forward them through the O.C.D. to the G.O.C. for consideration and approval. When approved, one copy of each demand will be returned to the officer in charge of barracks, and the others will be for the D.E.O.S. and A.D. of E. and O.S., who will supply the district.
114. The demands will be submitted to the G.O.C. not later than the 1st February in each year.
115. Special indents for equipment for new or reappropriated buildings, the requirements for which could not be foreseen at the time of the preparation of the demands referred to in the preceding paragraph, will be put forward as soon as it is known that construction or reappropriation has been approved. The date by which it is anticipated that the buildings will be handed over for occupation will be quoted on the indents.
116. Office copies of all demands will be retained in the sub-districts for reference.
117. The stores asked for in these annual indents will be forwarded by the D.E.O.S. or A.D. of E. and O.S. to the expense-store accountants in proportional consignments, each consignment being as large as the storage accommodation at the station will allow. These consignments will begin as soon as after the 1st May of each year for which the stores are demanded as may be most convenient in the district concerned. In the accountant’s office copy of the annual demand of each consignment of expense stores received will be marked off (in a column to be made for the purpose) so as to show at a glance how far the demand has been complied with.
118. Officers in charge of barracks will at once notify the A.D. of E. and O.S. in any case when, owing to the reduction of strength or any other cause, it may be found unnecessary to comply fully with the demand.
119. When stores are required at a station, the necessity for which could not have been foreseen at the time of preparing the annual demand, a special indent will be prepared on form G. 64, in duplicate, in copying-ink, and, as regard stores, forwarded through the A.D. of E. and O.S. for approval of the G.O.C., with a full explanation of the circumstances. Accountants will keep copies of these special indents, and will mark off the stores as “received” as provided for in para. 117.

Every effort must be made to prevent the necessity for such demands, and they should only be put forward in cases of real need.

Surveys of Unserviceable Stores.

120. Surveys will be held on the authority of the G.O.C. half-yearly, or oftener if necessary, and will ordinarily be carried out by a Board of officers, the president of which should be an officer of experience; or, should the quantity of unserviceable stores brought forward for condemnation be small, by the officer in charge of barracks.
121. The accountant will prepare a return on form (in duplicate) of the several articles intended to be brought forward for condemnation. Articles that have deteriorated or become damaged in store will be shown in the return in a separate group. These forms will be transmitted to the D.E.O.S. to enable him to decide what course is to be pursued with regard to the survey.
122. In the selection of stores for survey the accountant will be responsible that no articles, other than those which have become unfit for service through fair wear, or those of minor value or importance which have become damaged or have deteriorated in store, are produced, and that nothing is brought for condemnation which has already been charged to the troops as having been destroyed by them.
123. Officers conducting the surveys will inspect and count all articles minutely, and satisfy themselves as to their unserviceableness before they are condemned. Should any be considered fit for further use they will be shown either as “repairable” or “serviceable” in the column in form G. 65 headed “Condition of Stores as found after Survey.”
124. Utensils condemned will be immediately broken, marked, or mutilated in the presence of the officers conducting the survey, so as to prevent the possibility of their again being brought into use, and a certificate to this effect will appear on the proceedings.
125. Copper articles, old brass, lead, zinc, pewter, and cast and wrought iron will be forwarded to the ordnance stores.
126. Broom and brush heads and brushes will be burned in the presence of the officers. Wooden articles will, if suitable, be converted into firewood, and, together with the ironwork (when it cannot be advantageously disposed of as directed in para. 125), tin, and other produce not already specified, will be separated into lots and weighed, the produce being entered in the columns set apart for the purpose at the end of the report of survey. The proceedings on form G. 65 will then be forwarded to the D.E.O.S. for the authority of the G.O.C. for the disposal of the produce by public sale or otherwise. The sale will be supervised by an officer, who will also be present at the transfer of stores to the purchaser.
127. The regulations to be observed in all cases of sales are laid down in Appendix 5.
128. The report of the survey on stores will be forwarded, in duplicate, to the D.E.O.S. for the covering approval of the G.O.C.
129. One copy of the report will be returned to the accountant: this will form the voucher by which he will strike the stores off charge, and their disposal will be accounted for by certificates or sub-vouchers as follows:—
     (a.) If directed to be forwarded to store, by the receipt of the consignee.
     (b.) If retained for future disposal, by being rebrought on charge by weight.
     Care will be taken that none of these stores are struck off in the ledgers until the whole have been disposed of according to the directions of the G.O.C., or accounted for as directed above.

Expense-store Accounts; Accountants.

130. Expense-store accountants at the various stations will render their accounts to the officer in charge of barracks, who will audit them. Should an accountant be responsible for the equipment of more than one area, he will not render separate accounts for each, but will render one account for all the stores in his charge.
131. The officer in charge of barracks will keep a record in book G. 51A of the remain with each accountant at the date of the transmission of the account, in order that he may be able to check the state of the next account.
132. In addition to the records of inventories and other documents already referred to, the accountant will keep the following books: Ledger (book G. 51); balance-sheet (book G. 51A); Furniture and Utensils Repair-book (book G. 54).

Ledger-book.

133. The ledger will be a group record of the final transactions connected with the expense stores required for the equipment of offices, drill-halls, barracks, hospitals, detention-barracks, and departmental establishments at the stations. Issues to and receipts from inventory will not be entered in the ledger.
134. The vouchers for all consignments of stores will be sent to the officer in charge of barracks in the subdistrict, who, having obtained the acknowledgment of the accountant, will countersign the receipt voucher and return it to the consignor. He will keep a careful record of all such vouchers, and of all other vouchers affecting the ledger charge of accountants which pass through his hands in