Aug. 22. | THE NEW ZEALAND GAZETTE. | 2703

125. One copy of every list despatched must be forwarded to the Controller by the first mail after the despatch of the original list, and one copy is to be filed at the Chief Office.

126. Should it be found, subsequent to the despatch of a list, that a money-order has been twice advised, or advised for a larger amount than it should have been, or an overstatement of the totals made, no attempt must be made to adjust the error by a deduction from the total of a later list without first receiving instructions from the Controller. Officers must distinctly understand that once an amount is listed, the amount so advised, whether it be correct or not, passes from the control of the New Zealand Post Office to the Administration to which the list is sent. Any deduction necessary can only be made on the authority of the Head Office of the country concerned, and such authority will be transmitted through the Controller to the Chief Postmaster.

All errors discovered in lists should be reported to the Controller on form P.O. 106 by first mail, and, in the case of understatements, it should be clearly stated whether an adjustment has been made.

127. Upon receipt of a list of money-orders from Austria, France, Germany, India, Norway, or Samoa for payment in New Zealand, orders and advices on the special forms headed “Germany,” “Samoa,” “India,” &c., as the case may require, will be prepared at the Controller’s Office or at the Chief Post Office, Auckland. The orders will be sent by the exchange office to the payees at the addresses given in the list, whilst the advices will be despatched to the paying offices in the usual manner.

128. On receipt of advice of the theft of money-order forms in his district the Chief Postmaster must at once report the matter to the responsible officer of the local police, informing him of any facts in connection with the robbery which might assist in the detection of the thief or thieves.

129. The Chief Postmaster must be careful to see that application for the replenishing of the stock of money-order and advice forms for sub-offices, retained at the Chief Office, is made to the Controller, as soon as the stock for a sub-office is reduced to a supply sufficient for a period of not less than three months.

130. The totals of the Money-order Statements of each Chief Office must be entered, with those of its sub-offices, in a summary showing the totals of the money-orders issued and paid in the relative postal district during the period for which it is furnished, the Chief Office transactions being shown in daily totals as well as in one general total for the period. This summary, with the relative statements and vouchers (other than the Chief Office ones, which are rendered daily), must be forwarded to the Controller immediately after the receipt at the Chief Office of all the Sub-office Money-order Statements. The sub-office entries in the summary must be arranged in alphabetical order.

131. Cash required to meet payments on Post Office Account must be obtained by a draft on the Postmaster-General for the amount required, such draft to be countersigned by the Accountant, and the amount brought to charge as a remittance from the Postmaster-General. If, however, the whole amount of the authorized advance has been obtained, and sufficient time has not elapsed to admit of the last draft being cleared by the Postmaster-General at Wellington, a telegram stating the additional sum required, countersigned as an

Copy of every list to be forwarded to Controller.

Errors in list: action to be taken.

Orders from Austria, France, Germany, India, Norway, and Samoa: New orders to be issued at Wellington and Auckland.

Steps to be taken by Chief Postmaster when theft reported to him.

Replenishment of stock of money-order and advice forms.

Summary of totals of Money-order Statements.

Cash to be obtained by drafts on the Postmaster-General.