2700

THE NEW ZEALAND GAZETTE.

[No. 65

Official cash
not to be used
for private
purposes.

109. The Postmaster must clearly understand that he is
     allowed to hold an official balance solely to enable him to
     meet the requirements of the public service, and he must on
     no account apply to his own private use, for however short
     a period, any portion of the official balance intrusted to him.

How remittance
letters should be
dealt with.

110. Every remittance-letter should, upon its receipt, be
     immediately opened by the Postmaster personally, and the
     several items composing it carefully compared with the
     advice which must accompany each remittance. Should any
     discrepancy be discovered between a remittance and the
     advice, or should there be any kind of irregularity with
     regard to the remittance, the Postmaster will, when prac-
     ticable, have the remittance carefully checked and compared
     with the advice by a second officer, who must write on the
     advice the words “Checked by me,” and add his signature.
     The Postmaster must then at once communicate the facts to
     his Chief Postmaster, by telegraph if possible. Neglect of
     these instructions will render the Postmaster liable for any
     loss that may arise in consequence of such neglect. When
     satisfied of the correctness of the remittance, the Postmaster
     must enter the amount under the proper heading in his
     Cash-book on the day when the remittance was received, and
     then fill up, sign, and return an acknowledgment of the
     receipt on the form forwarded for the purpose. The remit-
     tance envelopes in which remittances are received must be
     returned by the next mail after their receipt.

Amount must
be entered in
cash-book.

(a.) Every remittance-letter despatched by the Postmaster
must be treated as a registered letter and must be entered
in the Registered-letter Book thus: “Remittance.” The
remittance of cash should, when possible, be effected by
paying the money into the bank to the credit of the Chief
Postmaster’s Deposit Account, and forwarding the bank
receipt to the Chief Office. The remittance enclosed in the
remittance-letter must be properly folded in it; and, if coin
be enclosed, it should be so tightly and securely packed that
it cannot become loose in the letter. The greatest care
must be taken to see that the remittance-letter is properly
secured and safely despatched in the mail. The Postmaster
will be held responsible for any loss arising from negligence
in these respects.

Remittance
letters must be
registered.

Receipt of
remittance to be
acknowledged.

(b.) A receipt for every remittance despatched to the
Chief Postmaster will be furnished to the Postmaster by
return of post. Should the acknowledgment not arrive in
due course, the fact must be reported to the Chief Post-
master at once.

Record must be
kept of notes
sent with
remittance.

(c.) In order to facilitate subsequent inquiry respecting any
remittance, a record should be kept of the numbers, bank,
and other particulars of all cheques and bank-notes of a
higher denomination than £1 remitted.

SPECIAL INSTRUCTIONS TO CHIEF POSTMASTERS.

Foregoing
instructions to
be observed by
Chief Offices.

111. The rules for the transaction of money-order business
     at sub-offices are to be observed in the transaction of similar
     business at Chief Offices, as far as they are applicable.

Delay in sending
in sub-office
accounts to be
reported.

112. Whenever a Sub-Postmaster fails to send in his ac-
     count by the first mail after the close of business on the last
     day of the period for which it is rendered, in accordance with
     Rule 102, an explanation of the failure should be promptly
     obtained on form Acct. 35.