2698

Brown-paper envelopes.

THE NEW ZEALAND GAZETTE. No. 65

which the statements are furnished. The packet must be entered in the space provided for the purpose on the letter-bill accompanying the mail by which it is despatched, thus : "Post Office Account, 1-7 June."

(b.) The brown-paper envelopes used for transmitting the accounts and vouchers between the Postmaster and his Chief Postmaster will be regularly returned for similar use. Neither gum nor wax may be used in fastening them, the official gummed labels supplied for the purpose alone being used. On no account must a remittance be enclosed in one of these envelopes.

Preparation of Money-order Issued Statement.

(c.) The statements of money-order transactions must be prepared, as regards money-orders issued, by the transcription of the particulars of each order from the requisition into the relative columns of the form of the Money-order Issued Statement (see specimen on page ), together with the commission charged upon each order. The total amount of the orders issued and of the commission must be entered in the Post Office Cash-book at the close of each day's business.

Preparation of Money-order Paid Statement.

(d.) As regards the paid orders, the particulars of each order must be transcribed as soon as possible after payment into the Money-order Paid Statement. (See specimen on page .) The amount entered on each advice must be compared with the amount copied from the relative order into the statement, and at the close of business for the day the total amount of the orders paid must be entered in the Post Office Cash-book.

Statements of money-order transactions to be carefully cast, &c.

(e.) At the close of every period for which the Post Office Account is made up, the Statements of Money-orders Issued and Paid must be carefully cast, and the totals of the transactions entered and ruled off, as shown in the specimen statements appended to these rules. The total number and amount of orders issued and paid, together with the commission, must then be carried into the Post Office Account and Cash-book, and the statements, accompanied by the relative orders and advices, must be enclosed with that account.

Totals of number and amount to be carried into Post Office Account.

(f.) The Postmaster must personally sign in full (as regards his surname) the Statements of Money-orders Issued and Paid.

Statements to be signed by Postmaster.

103. Every surplus or deficiency in excess of 2s. discovered in the cash must be at once reported by the Postmaster to the Chief Postmaster, and by the latter to the Controller, on form P.O. 106. The amount of a deficiency must be paid in forthwith by the Postmaster. The amount of any surplus not exceeding 2s. must be affixed in stamps to the report, and larger sums are to be lodged for credit of Suspense Account. A deposit-slip on form Acct. 6A must be prepared, containing particulars of the date of the surplus, and after entry in the deposit statement it should be forwarded by the first mail to the Chief Office.

Discrepancies in cash to be reported.

104. When it is deemed necessary to suspend business at a post-office which is also a money-order office, the Chief Postmaster of the district must cause all money on hand due from the Postmaster to be remitted to him. Arrangements should also be made for the safe custody of the money-order and advice forms, and all the official books and forms

Suspension of business at a post-office which is also a money-order office.