2694

THE NEW ZEALAND GAZETTE.

[No. 65

Treatment of paid money-orders.

89. When an order has been paid it must immediately be initialled by the paying officer to the left of the space set apart for date-stamp of paying office, and the order and its corresponding advice must be stamped with the date of payment, and the proper entry made in the Money-order Paid Statement.

The paying officer must insert with pen and ink, in the spaces provided for the purpose on money-order telegrams and the relative advices, the amount in figures.

The paid orders, each above its relative advice, must be sorted in the order in which they are entered in the Money-order Paid Statement, and at the close of each day’s business the advices are to be compared with the entries in that statement, so as to check the payments of the day and enable the Postmaster to see that he has all the advices relating to these payments. The paid orders and advices must be sent by the Postmaster to his Chief Postmaster, with the accounts in which they are entered.

No fee to be demanded for cashing order.

90. The Postmaster must not, under any pretence whatever, demand a fee for cashing an order except as provided by these rules.

Fractional parts of a penny.

91. Should an order be presented for payment which has been improperly drawn for an amount including the fractional part of a penny—say for £1 14s. 6½d. or £2 13s. 7¼d.—the Postmaster must pay and claim the amount, less the fraction, and note the order, immediately under the amount entered in figures at the issuing office, thus: “Amount paid, £1 14s. 6d.” or “Amount paid, £2 13s. 7d.”

Difference between order and advice.

92. When an order is presented and is found to differ from the advice, the Postmaster must refuse payment unless the payee is well known to him and the difference is slight, and evidently accidental and not affecting the amount. Should the discrepancy be in the amount he must refuse payment, and send a service telegram to the issuing Postmaster requesting him to wire the correct amount of the order. Upon the receipt of the reply stating the amount actually payable, the Postmaster must pay that amount and note on the order immediately under the amount entered in figures at the issuing office, thus: “Amount paid as per authority attached [Here insert the amount paid].” He must attach the service telegram to the order, and send both to the Chief Postmaster with the Money-order Paid Statement in which credit is claimed.

How to report non-receipt of advices issued in New Zealand.

93. When an order issued in New Zealand is presented for which no advice has been received the Postmaster must forward by the first post to the issuing office one of the printed letters of inquiry for missing advices (form Acct. 73), placing at the same time a note of the inquiry, on form Acct. 146, among the advices of unpaid orders, so that if the order should be subsequently paid on the original advice this circumstance may be recorded and the second advice destroyed as soon as it is received. If a reply to the letter of inquiry should not be received in proper course of post, the Postmaster must report the irregularity to the Controller in one of the printed letters (form Acct. 73A).

How to report non-receipt of advices issued beyond New Zealand.

94. If an order issued abroad be presented for which the Postmaster has received no advice, he must not communicate with the issuing office, but must make application for the advice to the Controller on form Acct. 73A.