2690

THE NEW ZEALAND GAZETTE.

[No. 65

How to act
when advice of
back date
received.

66. If an advice of back date is received when a second
    advice has not been applied for, the Money-order Paid
    Statements or the journal must be examined to ascertain
    that payment of the order has not been effected. In the
    case of the receipt of back-dated advices of orders issued
    in the Commonwealth of Australia, search should also be
    made to ascertain whether or not the amount was remitted
    by telegraph and the advice has reached the paying office
    in error.

Advices to be
sorted in
alphabetical
order, and kept
on letter-clip.

67. The advices must be kept in alphabetical order
    according to the names of the issuing offices. Great care
    must be taken to guard against the loss of these important
    documents. With this object, and to prevent their dis-
    arrangement, they should be held together by a letter-clip
    and locked up each day after the close of business. To
    guard against misorts the advices should be examined at
    short intervals.

“Second” or
“corrected”
advices.

68. Should a “second” or “corrected” advice be received
    before payment of the order, the original advice must be
    attached thereto.

Payment to be
made on advice
of latest date.

69. When more than one advice has been received,
    payment must be made from the advice of latest date.

Remitter of
order has full
control of
money until
payment made.

70. The remitter of a money-order has full control of
    the money until payment has been made by the Depart-
    ment, and may at any time before that event apply for
    stoppage of payment, repayment, or the alteration of the
    name of the payee.

Application for
stoppage of
payment : how to act.

71. Should an application for stoppage of payment be
    received from the payee or remitter of a money-order,
    the Postmaster must provisionally comply with such appli-
    cation, but he should at once report the case, enclosing
    the application, if in writing, to his Chief Postmaster. To
    prevent payment being made, he should make a clear and
    distinct note across the advice to the effect that payment
    is stopped.

Precautions to
be taken when
paying money-
orders.

72. When a money-order or money-order telegram is
    presented for payment, the Postmaster must first see that
    the corresponding advice has been received, and that the
    date, number, and amount entered on the order agree with
    those particulars on the advice; and in the case of a
    money-order telegram, see that the appropriate code-word
    has been used for the amount shown in the advice. In the
    event of a discrepancy, payment must be refused until the
    error has been corrected by service telegram.

Signature on
acquittance.

(a.) Unless the order be presented through a bank the
signature of the payee must be as full as the name given
in the advice, with the exception of the Christian or fore
name, which, even when advised in full, may be taken in
initial. Thus, an order advised “John Joseph Smith” may
be receipted “J. J. Smith,” or in full; and one advised
“J. J. Smith” may be receipted “John Joseph Smith”;
but, unless the payee is known to the Postmaster, the
receipt must always contain, either in initial or in full,
such Christian names as are advised, and no others. Any
prefix to a signature, such as “Messrs.,” “Mr.,” “Revd.,”
“Mrs.,” “Miss,” &c., is irregular, and the payee should be
directed to strike out the signature and sign the order afresh
without the prefix.