2676
THE NEW ZEALAND GAZETTE.
No. 65

Letter-carriers, &c., not bound to procure money-orders.

5. No letter-carrier or other servant of the Post Office is bound to procure a money-order for any person, but such services are not forbidden.

Cases not provided for in these rules.

6. When any case occurs which is not provided for in the rules relating to money-order business it must be reported. The Postmaster will be held responsible to the Postmaster-General for neglecting to report such cases to his Chief Postmaster, and for any loss resulting from such neglect.

Books and forms required.

7. The books and forms required for the business of a money-order office are described in the standard list of printed forms, &c. (P.O. 108), and the Postmaster must make timely application for the renewal of his stock thereof.

Applications for books, forms, &c., and disposal of correspondence.

8. The applications for books, forms, stationery, the reports of irregularities, and the correspondence generally in connection with money-order business must, when coming from sub-offices, be addressed to their respective Chief Postmasters unless otherwise directed by these rules; and the Chief Postmasters must in like manner communicate with the Controller.

Correction of list of money-order offices.

9. When notice is given in the Official Circular or otherwise of the opening of any new office, whether within New Zealand or elsewhere, or of any change whatever relative to money-order offices, the Postmaster must immediately make the necessary correction in the list of money-order offices affected. He must carefully examine the Official Circular every month, and note any such information and any instruction relating to money-order business.

Official Circulars to be carefully noted.

10. The Postmaster must make timely application for fresh supplies of money-order, money-order telegram, and domestic money-order forms. He must carefully examine the forms supplied to him immediately upon their receipt.

And irregularities reported.

(a.) If an order form be omitted from the series, or duplicated, or if there be any irregularity in the printing of the name of the office, the fact must be immediately reported to the Chief Postmaster. In the case of an order form omitted in the series supplied, the Postmaster will, when he reaches the missing number, make a note in the Statement of Money-orders Issued, thus: “No. —— not supplied.”

Action when numbered forms are missing or stolen.

(b.) If it be discovered that any of the numbered money-order, money-order telegram, or domestic money-order forms are missing or have been stolen from a post-office, the Postmaster in charge thereof must at once send a brief statement of the facts, and the numbers of the missing forms, to the Controller, by telegram, of which a copy should be sent to his Chief Postmaster. Before the numbers of the missing forms are telegraphed they must be carefully verified.

Information to be given by Postmaster when reporting loss.

(c.) The Postmaster must be careful to state whether the office date-stamp is in his possession. If it is, he must state whether there is any reason to suppose it was used on the missing forms, and telegraph exact particulars of the type contained in it at the time the forms are supposed to have disappeared.

Circular telegram will be sent by Controller to Chief Postmasters.

(d.) A circular telegram in the following terms will be sent by the Controller to each Chief Postmaster, and by Chief Postmasters to their respective sub-offices:—

“Money-order Forms Nos. —— to —— stolen (or missing) from ——. Act upon instructions, Rule 10.”

The instruction will be sent by post instead of by telegram to suburban and other offices which can be reached by daily mail.