JAN. 23.] THE NEW ZEALAND GAZETTE. 153

79. He shall submit to the Under-Secretary, as soon as possible after the 31st December in each year, a report in writing specifying, with reference to the year ended on that date, the conduct of the subordinate officers; the number of prisoners admitted to his custody and their disposal; the conduct of the prisoners and the number and nature of punishments and restraints imposed upon them; the number of escapes or attempted escapes; the labour in which the prisoners have been employed; the particulars of their labour and the value thereof; the state and condition of the buildings, fences, and other property connected with the prison; the repairs or alterations which have been made in the prison buildings; and such other particulars as may be directed.

80. He shall have constant regard for the economical administration of the prison, and shall propose any method of reducing the expenditure which may seem to him practicable.

81. He may at any time offer any suggestion for the improvement or for the advantage of the service, and need not necessarily reserve these matters for his annual report.

82. He shall keep, or cause to be kept, the following books, and shall lay them before the Inspector on his visits:—

    Admission register—Containing the names and descriptions of all prisoners received.

    Diary of discharges—In which, in the case of every prisoner, there shall be entered from time to time in advance, under the date of the expiration of the sentence of any prisoner, the name of the prisoner to be discharged on such date.

    Discharge-book—Containing names and particulars of all prisoners discharged daily.

    Journal—In which he must personally enter from day to day the number of prisoners received and discharged, and the total number sleeping in the prison each night. He must also record therein any occurrence of importance, and any departure from the rules and regulations, and the particulars and cause thereof. He shall also set forth the periods of his absence from the prison, the times at which he visits the different posts at night, and such other particulars as he thinks fit or as may be directed. He shall lay this book before the Inspector on each visit.

    Journal, Index to.

    Monthly-state book—Showing day by day during each month the number of men engaged at the various works.

    Officers’ report-book—In which all reports against officers shall be entered.

    Official correspondence, register of—In which shall be entered particulars of all letters received, and showing what has been done with them.

    Official-letter book—Containing copies of all official letters despatched.

    Order-book—In which all orders and instructions are to be entered.

    Prisoners’ cash book—Giving an account of all money received from or on account of prisoners, and how it is disposed of, with receipts therefor.

    Prisoners’ interview book—In which shall be entered all applications by prisoners to see the Minister, or any departmental official, or the Gaoler, or any Visiting Justice.

    Prisoners’ letters received book, with index—For record of prisoners’ letters received, with the names and addresses of the persons from whom received.

    Prisoners’ letters despatched book, with index—Record of prisoners’ letters despatched, with names and addresses of persons to whom despatched.

    Prisoners’ property book—In which shall be entered all clothing and other property, except money, taken from prisoners; and showing how it is disposed of, and receipts therefor.

    Property-return book—Containing a return of all the property of the Government in the prison.

    Punishment-book—Containing a record of reports against prisoners, and how disposed of.

    Requisition-book—Containing copies of all requisitions for stores, stationery, and other supplies sent in.

    Stores-book—In which shall be entered all stores received and issued, and the stock on hand on the last day of each quarter.

    Visitors’ book—In which every visitor to the prison shall write his name.

    He shall also cause to be kept an account of all prison receipts and disbursements, and such other books, records, and accounts as may from time to time be directed by the Under-Secretary.

The Chief Warder or Officer next in Charge to the Gaoler.

83. The Chief Warder or officer next in charge to the Gaoler shall, in the absence of the Gaoler, have charge of the prison, and be responsible in like manner as the Gaoler.

84. He shall reside in the quarters provided, and be specially charged with the carrying-out of the rules and instructions of the order-book.

85. He shall be present at the opening and closing of the prison, and shall conduct the musters.

86. He shall superintend the arrival and departure of the prisoners, and shall see that the searching duty is properly performed, and that all matters relating to the prisoners are properly regulated and conducted.

87. He shall exercise, under the direction of the Gaoler, a general supervision of the prison, and see that the subordinate officers perform their respective duties. He shall visit frequently all parts of the prison without notice, and see that the prisoners are orderly and industrious.

88. He shall give his constant attention to the security of the prison.

89. He shall be specially responsible for the cleanliness and smartness of the subordinate officers and for the good condition and readiness of the arms.