Oct. 24.] THE NEW ZEALAND GAZETTE. 3049

By-laws made by the Rotorua Fire Board.

Department of Internal Affairs,
Wellington, 16th October, 1912.

THE following by-laws, made by the Rotorua Fire Board, are published in accordance with the Fire Brigades Act, 1908.

H. D. BELL,
Minister of Internal Affairs.

PART I.

BY-LAWS FOR CONDUCT OF BUSINESS AND PROCEEDINGS AT THE MEETINGS OF THE ROTORUA FIRE BOARD AND OF COMMITTEES APPOINTED BY IT (FIRE BRIGADES ACT, 1908).

Offices of the Board.

1. THE offices of the Rotorua Fire Board shall be at the Municipal Buildings, Rotorua, or at such other place as may be from time to time determined by the Chairman.

Board to meet when it thinks fit.

2. Subject to the provisions of section 36 of the Fire Brigades Act, 1908, the Board may meet for the despatch of business, adjourn, and otherwise regulate its meetings as it thinks fit, or when summoned by the Chairman.

Notice of Meetings.

3. Seven clear days’ notice of meetings of the Board shall be sent to every member. Any notice posted to or delivered at the address of any member shall be deemed to have been given or sent to such member on the day on which it was so posted or delivered.

Commencement of Business.

4. The Board shall commence business as soon after the time stated in the summons as there is a sufficient number of members in attendance to form a quorum; but if at the expiry of thirty minutes from the time specified in the summons there is not a quorum present, no business shall be transacted by the Board at that meeting, and such circumstance, together with the names of the members present, shall be recorded in the minute-book.

Appointment of Committees.

5. The Board may appoint any committee for any purpose, and the Chairman of the Board shall be chairman of any such committee. The majority of such committee to form a quorum. In the absence of the Chairman the committee may appoint its own chairman.

Report of Proceedings of Committee.

6. Minutes of all proceedings of committees shall be entered in a minute-book (and being signed by the chairman of the committee shall be presented to the Board), and a report of the proceedings of any committee shall be presented to the Board at the first meeting of the Board subsequent to the meeting of such committee.

Consideration of Reports.

7. If in the report of a committee there are distinct recommendations contained, such a report shall not be adopted until the same has been printed on the business-paper, or notice has been given of the several recommendations and the sense of the Board has been taken separately on each.

Meetings of Committees.

8. All committees appointed by the Board shall meet within fourteen days of their first appointment, or any time thereafter by order of the Board, or on the written order of the chairman of any committee, or of any two members of any committee.

Secretary.

9. The Secretary, or other officer acting in his stead, shall attend all meetings of the Board or committees of the same, and shall enter the minutes of resolutions and proceedings in a minute-book to be kept for that purpose. He shall keep a book showing all receipts of money on account of the Board, and all disbursements made, and shall at the first meeting in every quarter present to the Board the report of the Finance Committee, and a statement showing the balance at bank, verified by banker’s certificate that the balance represented in the pass-book is correct. He shall, subject to the control of the Board, have charge of all books and papers and other property of the Board, and shall give receipts for all moneys payable to and disburse all amounts payable by the Board. He shall lay all correspondence before the Board.

Bankers.

10. The Board shall have the sole appointment and removal of the bankers. The first bankers shall be the Bank of New Zealand, Rotorua; and all moneys shall be banked on the day of receipt of same, or, in the event of the bank being closed, on the opening of the bank on the next banking-day.

Finance Committee.

11. A committee shall be appointed from time to time by the Board, which shall exercise supervision in all matters relating to the finances of the Board. This committee shall be known as the Finance Committee, and shall pay all accounts included in the year’s estimate of expenditure.

Payment of Accounts.

12. All payments of £1 or upwards shall be made by cheques upon the bankers of the Board, signed by the Chairman and the Secretary. In the absence of the Chairman, then by any member of the Finance Committee and the Secretary.

Financial Year.

13. The financial year of the Board shall expire on the 30th day of June in each year (Fire Brigades Act, 1908, section 42, clause 1), and all accounts shall be made up to and including that day for audit. A statement showing the receipts and disbursements of the Board for each financial year shall be presented to the Board, duly audited, in the month of August in each year.

Auditor.

14. The books, accounts, and vouchers of the Board shall be audited by an audit officer of the Audit Department (Fire Brigades Act, 1908, section 42, clause 2), who shall be required to certify to the Board as to their correctness.

Common Seal.

15. The common seal of the Board shall be in the custody of the Chairman, or other officer authorized by the Board, but shall not be affixed to any document except by order of the Board as recorded in the minute-book, and shall only be affixed in the presence of two members of the Board; and every document for which such seal is required shall be signed by two of the members and by the Secretary of the Board.

Confirmation of Minutes of Preceding Meeting of Board.

16. The minutes of any preceding meeting of the Board not previously confirmed shall be read as the first business at all meetings of the Board, in order to their confirmation, and no discussion shall be permitted thereupon except as to their accuracy as a record of the proceedings. The minutes, if confirmed, shall then be signed by the Chairman.

Order of Business at Meetings of the Board.

17. The order of business of an ordinary meeting of the Board, after the minutes of the preceding meeting have been read and signed, shall be as follows, or as near thereto as practicable:—
    (i.) Presentation of reports of committees and officers.
    (ii.) Reading letters received, and considering and ordering thereon.
    (iii.) Reading of copies of letters sent by authority of the Board, if called for.
    (iv.) Payments.
    (v.) Ordinary business.
    (vi.) Extraordinary business and new rules and regulations.
    (vii.) Other motions of which previous notice has been given.
    (viii.) Notice of motion.
    And the order of business at a special meeting shall be the order in which such business stands in the notice thereof only, and no other business shall be discussed at such special meeting.

Vote, how taken.

18. The Chairman shall, in taking the vote on any motion or amendment, put the question first in the affirmative and then in the negative, and shall declare his opinion from the show of hands as to which party has the majority.

Manner of Voting.

19. The Board or any committee shall vote by show of hands. Any member may, however, call for a division upon any question.

Notices of Motion.

20. Any member of the Board may bring forward such business as he may consider advisable in the form of a notice of motion, such notice to be dated and numbered and given in writing to the Secretary at least seven clear days previous to the meeting at which same is to be considered, or to be given by the intending mover to the Secretary at the close of