New Zealand Gazette – 1912 – No. 47

Page 1791

✨ Printing and Stationery Department Rules



May 30.] THE NEW ZEALAND GAZETTE. 1791

in the clerical division, on written application on the prescribed form to the Government Printer, when approved by the Minister in Charge.

  1. Any employee absent from the office without such application having been made and granted shall, except in case of sudden illness or other emergency, as mentioned in Rule 7, be deemed to be absent without leave.

  2. On application (after ten years’ continuous service), leave of absence may be granted by the Minister of the Department (on the recommendation of the Government Printer) to overseers, readers, and those employed in the clerical division for a period not exceeding three months on full pay, and to others permanently employed for a period not exceeding two months on full pay. [“Continuous service” means from original date of continuous employment.]

  3. In cases of pressing necessity leave of absence may be granted for one week without deduction of salary to any person on the permanent staff, or who has been permanently employed during the preceding five years, provided the circumstances under which the request is made are stated in writing and are considered sufficient to justify the request being granted.

CLASSIFICATION.

  1. The officers permanently employed in the Printing and Stationery Department shall be grouped under three heads, termed the “General,” “Clerical,” and “Mechanical” divisions, as set forth in Schedule C; and such officers shall, subject to the annual Appropriation Act, be entitled to be paid severally the annual increases of salary set forth therein.

INCREASE OF SALARY.

  1. Every accrued increase of salary shall date from the first day of the financial year during which such increase may be voted by Parliament; but in the case of promotion to a higher position the increase shall take effect on the day of promotion.

OVERSEERS’ REPORTS.

  1. It shall be the duty of the Superintending Overseer, and of the overseers of the clerical and mechanical divisions respectively, to report to the Government Printer at once upon its occurrence any remissness of duty, want of punctuality, or wastefulness on the part of any employee. They shall also furnish yearly a report upon the efficiency and punctuality of each member of the staff in their respective branches.

  2. The Government Printer shall inquire into such complaints, and report to the Minister in charge of the Department, making such recommendations as in his opinion the circumstances warrant.

GOVERNMENT PRINTER’S REPORT.

  1. It shall be the duty of the Government Printer half-yearly to furnish the Minister in charge of the Department with a report on the general working of the Department, making such references to the officers and employees, and suggesting such changes, as may seem to him to be in the interest of the Department.

PROMOTIONS.

  1. Vacancies in the respective divisions shall, where practicable, be filled by promotion from the division next below that in which the vacancy occurs. In selecting a person to fill such vacancy, fitness and merit shall be the first consideration, and seniority the next; but in cases of equal or nearly equal merit the senior officer shall take precedence.

  2. Promotion to the permanent staff shall be made from the ranks of the time-workers on the temporary staff.

  3. In order to give effect as fully as possible to the foregoing rule, the question of promotion shall be decided by the Government Printer on the yearly reports of the overseer of the Department in which the vacancy occurs. Members of the staff shall be notified at once of the nature of any adverse report.

  4. Readers shall be appointed or promoted by the Minister in charge of the Department, on the recommendation of the Government Printer, after consulting with the four senior readers.

RIGHT OF APPEAL.

  1. In the event of any member of the staff feeling aggrieved with any decision of the Government Printer affecting himself personally or the branch in which he serves, permission will be given such member to state the grounds of his dissatisfaction, in writing, to the Minister in charge of the Department. All appeals to be handed to the Government Printer, who will forward to the Minister, together with such remarks or explanation as he feels called upon to make. The decision appealed against will remain in force until such time as the decision of the Minister is given. In the event of any important decision being appealed against, the person appealing shall have the right to appear before the Minister and state his case either personally or by a representative from the staff, and call evidence in support of such appeal.

MISCONDUCT.

  1. Should any member of the permanent staff be guilty of negligence or insubordination, it shall be the duty of his overseer to admonish him; but, should such offence be repeated, it shall be the duty of the overseer (through the Superintending Overseer) to report the matter to the Government Printer, who may disrate or, in extreme cases, dismiss the offender.

  2. Any member of the permanent staff who shall have been reported by the Superintending Overseer to the Government Printer for negligence, insubordination, or other misconduct shall not receive for the following year the accrued increase of salary to which he would otherwise have been entitled under Rule 22.

  3. In all cases of disrating merely, the disrated employee shall take lowest rank in the class or grade to which reduced; but upon subsequent good conduct, extending over a period of twelve months, shall be eligible for promotion in turn.

CONFIDENTIAL WORK.

  1. To ensure due secrecy, Ministerial statements and memoranda, Customs-tariff alterations, policy measures, and all work of a strictly confidential character shall, when practicable, be intrusted only to members of the permanent staff. Should the extent or urgency of the work, however, require a wider distribution, it shall be the duty of the overseers to confine it to as few hands as possible.

  2. Any employee who may reasonably be suspected of divulging information of a confidential nature shall be suspended, and should proof be forthcoming he shall be at once dismissed by the Government Printer.

PERMANENT STAFF.

  1. The permanent staff shall comprise all employees whose names shall appear in a register to be


Next Page →



Online Sources for this page:

VUW Te Waharoa — PDF NZ Gazette 1912, No 47




✨ LLM interpretation of page content

🏛️ Rules and Regulations of the Printing and Stationery Department (Continued) (continued from previous page)

🏛️ Governance & Central Administration
Printing, Stationery, Department, Rules, Regulations, Leave, Salary, Promotions, Misconduct, Confidential Work, Permanent Staff