1568
THE NEW ZEALAND GAZETTE.
[No. 38

RECORDS.

640. Officers Commanding Districts will keep a record of all correspondence passing through their offices. Files will never be sent to districts from Headquarters. O.C. Districts will see that the system employed in their offices conforms generally to the system in force at Headquarters as detailed in “Office Instructions.”

SECRET AND CONFIDENTIAL DOCUMENTS AND MAPS.

641. A document marked “Secret” is intended only for the personal information of the individual to whom it is officially intrusted, and of those officers under him whose duties it affects. He is personally responsible for its safe custody, and that its contents are disclosed to those officers and to them only.

642. A document marked “Confidential” is of a privileged nature. The contents are only to be disclosed to authorized persons, or in the interests of the public service.

643. Communications addressed to any O.C., and marked “Confidential,” will be sent unopened to his private address.

644. An official document or map is not to be used for private purposes, literary or other. It is not to be referred to in any catalogue or publication which is not itself a secret or confidential document. The only legitimate use an officer or soldier may make of documents or information of which he becomes possessed in his official capacity is for the furtherance of the public service in the performance of his duty. Publishing official documents, or using them for personal controversy or for any private purpose, without due authority, will be treated as a breach of official trust under section 61 of the Defence Act.

645. A letter of a secret or confidential nature is to be marked “Secret” or “Confidential” as the case may be. Such a letter should be enclosed in two envelopes, of which the inner one only should be marked “Secret” or “Confidential,” and the outer one should be inscribed with the address only. A confidential plan or other document is to be similarly treated. An envelope marked “Secret” or “Confidential” will only be opened by an officer, or if addressed to any particular officer, by that officer.

In addition to the above precautions, postal registration is to be resorted to when secret documents are sent by post, and the same course should be adopted when sending by post any documents which the responsible officer decides to be regarded as of a confidential nature. Receipts for such documents will invariably be obtained from the person to whom they are sent.

646. Secret documents and maps issued by Headquarters for retention in commands will be sent to the O.C. District, who will be held personally responsible for the safe custody of these documents. They will forward to Headquarters on the 1st December a list of such documents and maps, with the certificate thereon duly completed. Subordinate officers in charge of such documents will also forward to the O.C. District, in time to reach him by the above-mentioned date, a list, with a similar certificate.

Reports and Returns.

647. Reports and returns will be rendered as shown in the following schedule :—

Forms, Books, and Stationery.

648. The numbers and designations of the forms and books which are in ordinary use by units of the Territorial Force, and of which a free issue is made, are shown in N.Z. Form L 1366, a copy of which is issued to units annually. Army forms and books supplied without payment to Staff offices are shown in N.Z. Form L 1367.

Indents will be made annually, on the 1st October in each year, direct to Headquarters on N.Z. Forms L 1366 and L 1367, respectively. Supplementary indents for army forms and books will be made on N.Z. Form L 1350.

649. The following will be in possession of every unit :—

Regulations for New Zealand Military Forces.

*King’s Regulations.

“Financial Instructions and Allowance Regulations for the N.Z. Military Forces.”

The Army Act.

Regulations for Clothing and Equipment of N.Z. Military Forces.

N.Z. Dress Regulations.

Training Manual (for arm of service).

Training Manual (Signalling).

Field Service Regulations, Part I.

*Field Service Regulations, Part II.

Musketry Regulations.

N.Z. Musketry Instructions.

Preced Vocabulary of Stores.

*Field Service Manual (for arm of service).

*Training and Manoeuvre Regulations.

*Manual of May Reading and Field Sketching.

*Manual of Military Engineering.

*Field Service Pocket-book.

*Animal Management.

*N.Z. Mobilization Regulations.

650. A free issue will be made to each officer and sergeant (except N.C.O.s of Senior Cadets) of all arms of one copy of “Regulations for N.Z. Military Forces,” and one copy of “Field Service Regulations,” Part I, and to each officer and sergeant of each arm, and to each man of the N.Z.M.C., of one copy of the Training Manual relating to the arm to which he belongs. The books marked * will be issued on the scale of one per squadron, battery, or company for use when required by officers and others. The remaining books will be issued on the scale of one per unit.

651. All books issued under this regulation are to be regarded as public property, and those issued to individual officers and sergeants are to be handed over for re-issue when officers and sergeants leave the Forces. These books must be produced for inspection when called for.

652. All printing required in districts in connection with training will be done locally, and the cost borne by the O.C. District’s training-grant.

653. Supplies of army forms and books, whether on payment or as a free issue, can be obtained on application to the Director of Equipment and Stores, Headquarters, Wellington. When issued on payment they will be paid for out of the maintenance grant.

SECTION XIV.

Rifle Clubs.

FORMATION.

654. Rifle Clubs may be established in such localities as may be authorized by the Governor: Provided, however, that all Rifle Clubs which have been duly gazetted or authorized by General Order prior to these regulations shall be considered Rifle Clubs duly established under these regulations.

655. Before any club can be formed, an application on a prescribed form, signed by not less than thirty men eligible to become active members, who must be natural-born or naturalized British subjects, and who are bona fide residents of the locality in which it is desired to form the club, must be forwarded to the Officer in charge Area Group in which the club will be situated. In special cases the Governor may authorize the formation of clubs in remote districts with a less number than thirty. If at any time after the first year of formation the strength of a Rifle Club falls below thirty active members, such club may be disbanded by the Governor.

MEMBERSHIP.

656. Rifle Clubs shall consist of—

(a.) Active members ;

(b.) Honorary members.

657. Active members must be under the age of fifty-five, and shall undertake to serve as a Secondary Reserve to be drafted in time of emergency into the ranks of the Territorial Force when the Territorial Force Reserve has been exhausted.

658. Officers on the Active List and soldiers of the Permanent Force, Permanent Staff, and Territorial Force may not become active members of Rifle Clubs.

659. Any person desiring to become a member of a Rifle Club must apply to join the one situated nearest to his place of domicile. No person shall be eligible to join a Rifle Club as an active member whilst he is on the roll of another Rifle Club.

660. Every person who is accepted as an active member of a Rifle Club shall take and subscribe before an officer of the New Zealand Military Forces, or a Justice of the Peace, or the President of the club, the oath of allegiance as laid down in the Defence Act for soldiers of the Territorial Force, unless he is still serving under the oath already taken.

661. The President of the club shall not accept any person as an active member unless the candidate can prove by the production of his Record-book that he has been passed as medically fit either for service in the Territorial Force or for service in a Rifle Club.

662. In the case of persons who have never been supplied with Record-books, the President of the club will be held responsible that every candidate accepted as an active member is fit for service in the field.

663. Except when a state of national emergency or imminent national danger has been proclaimed, any member of a Rifle Club may resign by giving fourteen days’ notice, in writing, to the President of his club, and, on such resignation being accepted, his name shall be removed from the list of members. In the case of members who are in possession of Government property, the same must be returned and delivered in good order to the President of the club before the resignation can be accepted.

664. The President of a club shall at once forward to the Area Sergeant-major of the area in which the club is situated a notification of the death, departure from the district, or resignation of any active member. Absence for a longer period than three months from the locality in which a club is established shall mean departure