Oct. 21.] THE NEW ZEALAND GAZETTE. 2635

MEMBERS.

Number of Members.

3. The number of members shall be limited to forty.

MANAGEMENT.

Office-bearers.

4. The office-bearers shall be a Chairman, Vice-Chairman, and a Committee consisting of five. The Chairman and Vice-Chairman to be ex officio members of Committee.

5. In the event of any member of Committee being absent from three consecutive meetings of the Committee without leave of the Chairman, or in his absence the Vice-Chairman, his seat thereon shall be declared vacant. Secretary to give notice of meetings not later than the day before.

Retiring office-bearers.

6. At every annual general meeting the whole of the office-bearers shall retire, and their places shall be filled up at such annual meeting. Such election shall take place by ballot. All such retiring office-bearers shall be eligible for re-election without notice, but any other member wishing to become an office-bearer shall be proposed in writing by one member and seconded by another, and notice given to the Secretary seven days at least before the day fixed for the annual meeting.

Members restricted from acting in certain cases.

7. A member of the Committee shall not act at a meeting on any case in which he is personally interested, or be entitled to vote at any subsequent meeting of members dealing with the matter.

8. A member of the Committee shall not take part in any of its meetings pending the investigation of a charge affecting himself.

Surviving members may act.

9. The surviving or continuing members on the Committee, notwithstanding any vacancy in their number, may act until the vacancy be filled up.

Majority to rule.

10. At meetings of the Committee all questions shall be decided by a majority of the members present.

Quorum.

11. The quorum for meetings of the Committee shall be five (5).

SECRETARY.

Secretary.

12. A Secretary shall be elected at the annual general meeting by ballot by the vote of a majority of the members, and shall hold office during his good behaviour. The Secretary shall be under the control of, and may be suspended from office by, the Committee.

Acting-Secretary.

13. In the absence of the Secretary from any meeting, or in case of his suspension, the Chairman shall carry out his duties, or may appoint another member to do so.

TREASURER.

Treasurer.

14. The Secretary shall keep the accounts and act as Treasurer, and shall have the custody of all books and papers. He shall present at each annual general meeting a statement of the finances of the Exchange to the end of the previous year, duly audited by a member appointed by the members for that purpose.

CHAIRMAN.

Absence of Chairman and Vice-Chairman.

15. The Chairman, or in his absence the Vice-Chairman, shall preside at all meetings of the Exchange and of the Committee; but in the event of both being absent the members present shall elect a Chairman for that occasion.

Powers.

16. The Chairman of any meeting shall have entire control thereof, and shall regulate the order and manner in which the business shall be conducted. The decision of the Chairman shall be final in all cases submitted to him.

Casting-vote.

17. In all cases, at any meeting, when, on a division, the votes are equal, the Chairman shall have a second or casting vote.

Members to be fined.

18. In the event of any member or members obstructing the business of the meeting or being guilty of any breach of etiquette, of which the Chairman shall be the sole judge, the Chairman shall report the matter to the Committee, who shall have power to inflict such fine, not exceeding £5, as they may deem advisable.

OFFICIAL VACANCY.

Occasional official vacancies to be filled up.

19. Any occasional vacancy in the Committee, or in the position of Chairman, Vice-Chairman, or Secretary, shall be filled at a special general meeting of members, to be summoned by the Committee for that purpose without unnecessary delay.

ANNUAL GENERAL MEETING AND SPECIAL GENERAL MEETINGS.

Business and powers of annual general meeting.

20. The financial year of the Exchange shall close on the 31st day of October. A general meeting of members shall be held annually in the month of December, at which the business shall be to receive from the Treasurer a balance-sheet showing the financial position of the Exchange, to elect a Committee and officers for the ensuing year, and also generally to conduct any business provided for in these rules.

21. At any annual general meeting, after all business herein provided for shall have been disposed of, it shall be competent for any member to bring under the notice of the meeting any business or matter within the object or purposes of the Exchange, and to give notice of any proposition to be considered at a future meeting.

Committee may call a special general meeting.

22. A special general meeting may be called by the Committee at any time.

Any five members may call a special general meeting.

23. A special general meeting shall be called by the Committee upon the receipt of a requisition addressed to the Secretary requesting them to do so, signed by at least five members, and stating the business for which such meeting is required; and if the same shall not be convened within seven days from the time of such requisition being so left with the Secretary, the requisitionists or any five members may themselves convene a meeting by giving the required notice at an official meeting.

Notice required for a special general meeting.

24. A special general meeting can only be held after at least twenty-four hours’ notice has been given by announcement at an official meeting, specifying the day and hour of the meeting and the general nature of the business to be considered.

Business at special general meetings limited.

25. No other business shall be transacted at a special general meeting except that stated in the notice convening the meeting, and no resolution shall be passed or other business transacted which is not included within the objects and purposes for which the meeting is convened. No amendment shall be allowed upon any resolution contained in the notice convening any meeting not directly pertinent thereto.

Adjournment of general meetings.

26. Any general meeting shall have power inter se to adjourn from time to time as may be found necessary. Whenever an adjournment to a future day has been decided on, notice thereof shall be given in such manner as may be determined by the Chairman of the meeting. No business shall be transacted at any adjourned meeting other than the business left unfinished at the meeting so adjourned.

Voting majority to rule.

27. Every member shall have one vote, and all questions shall be decided by a majority of the members present and voting, except in the case provided for in Rule 118. Voting by proxy shall not be permitted.