✨ Postal Remittance Instructions
Oct. 4.] THE NEW ZEALAND GAZETTE. 2585
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Every remittance-letter should, upon its receipt, be immediately opened by the Postmaster himself, if possible, and the several items composing it carefully compared with the Invoice or Advice which must accompany each remittance. Should any discrepancy be discovered between a remittance and the Invoice, or should there be any kind of irregularity with regard to the remittance, the Postmaster will, when practicable, have the remittance carefully checked and compared with the Invoice by a second officer, who must write on the Invoice the words “Checked by me,” and add his signature. The Postmaster must then at once communicate the facts to his Chief Postmaster, by telegraph if possible. Neglect of these instructions will render the Postmaster liable for any loss that may arise in consequence of such neglect. When satisfied of the correctness of the remittance, the Postmaster must enter the amount under the proper heading in his Cash-book on the day when the remittance was received, and then fill up, sign, and return an acknowledgment of the receipt on the form forwarded for the purpose. The remittance envelopes in which the remittances are received must be returned by the next post after their receipt.
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Every remittance-letter despatched by the Postmaster must be treated as a registered letter, and must be entered in the Registered-letter Book thus: “Remittance.” The remittance of cash should, when possible, be effected by paying the money into the bank to the credit of the Chief Postmaster’s Deposit Account, and forwarding the bank receipt to the Chief Office. The remittance enclosed in the remittance-letter must be properly folded in it; and, if coin be enclosed, it should be so tightly and securely packed that it cannot become loose in the letter. The greatest care must be taken to see that the remittance-letter is properly secured and safely despatched in the mail. The Postmaster will be held responsible for any loss arising from negligence in these respects, besides rendering himself liable to the usual fines.
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A receipt for every remittance despatched to the Chief Postmaster should be furnished to the Postmaster by return of post. Should the acknowledgment not arrive in due course, the fact must be reported to the Chief Postmaster at once.
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In order to facilitate subsequent inquiry respecting any remittance, a record should be kept of the numbers and other particulars of all bank-notes remitted, and a copy of the remittance-letter should be made and kept until the receipt of the remittance is acknowledged.
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NZ Gazette 1906, No 83
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🚂 Instructions for Handling Postal Remittances
🚂 Transport & CommunicationsRemittance, Postal Procedures, Cash Handling, Bank Notes, Registered Letters