✨ Procedures for Handling Money Order Advices
2578
THE NEW ZEALAND GAZETTE.
No. 83
28
among the Advices of Unpaid Orders, so that if the Order should
be subsequently paid on the original Advice, this circumstance
may be recorded, and the Second Advice destroyed as soon as
it is received. If a reply to the letter of inquiry should not
be received in proper course of post, the Postmaster must
report the irregularity to the Controller in one of the printed
letters (Form Acct. No. 73A).
How to report non-receipt of Advices issued beyond New Zealand.
- If an Order issued abroad be presented for which the
Postmaster has received no Advice, he must not communicate
with the Issuing Office, but make application for the Advice
to the Controller on Form Acct. No. 73A, at the same time in-
forming the applicant that the delay of a post is often unavoid-
able in consequence of the Advice having to pass through the
offices of exchange of the respective countries.
Treatment of paid Money Orders.
- When a Money Order has been paid, it must immediately
be initialled by the Paying Officer to the left of the space set
apart for date-stamp of Paying Office, and the Order and its
corresponding Advice must be stamped with the date of payment,
and the proper entry made in the Money Order Paid Statement.
The Paid Money Orders, each above its relative Advice,
must be sorted in the order in which they are entered in the
Money Order Paid Statement, and at the close of each day’s
business the Advices compared with the entries in that State-
ment, so as to check the payments of the day, and enable the
Postmaster to see that he has all the Advices relating to these
payments. The Paid Money Orders and Advices must be sent
by the Postmaster to his Chief Postmaster, with the accounts in
which they are entered.
When Money Orders become void.
- Money Orders become void at the expiration of the
twelfth month after the month of issue. Thus, an Order issued
in January becomes void if not paid before the end of the next
January. After that period payment can only be made under
special authority, granted by the Chief Office of the country of
issue and obtained through the Controller.
(a.) At the close of business on the last day of each month
the Postmaster must carefully examine the Advices on hand and
forward, with his accounts, all the Advices of Orders which have
become void, particulars of which must be entered at the foot of
the Money Order Paid Statement.
Advices of void Orders to be taken off file on last day of each month.
Documents to be sent in with said Orders.
- Corrected Advices, Letters of Inquiry on Form Acct.
Nos. 73 and 73A, and Duplicate Order Notices from the Controller
directing payment of the duplicates, must be sent in with the
Orders to which they relate.
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NZ Gazette 1906, No 83
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Procedures for Handling Money Order Advices
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🚂 Transport & CommunicationsMoney Order Advices, Postmaster responsibilities, payment procedures, document handling, alphabetical sorting