✨ Postal Money Order Procedures
Oct. 4.] THE NEW ZEALAND GAZETTE. 2573
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the stamp of the Office of issue. The Advices must then be stamped by the Postmaster on the back with the date of receipt, and kept until the corresponding Orders are presented for payment or have become void. (See Rule No. 122.)
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When an Advice reaches an Office for which it is not intended, it should at once be redirected and forwarded, and the irregularity should be reported to the Controller.
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If an Advice of back date is received, the Money Order Paid Statements or the Journal must be examined to ascertain that a Second Advice has not already been received. In the case of the receipt of back-dated Advices of Orders issued in Australia and Tasmania, search should also be made to ascertain whether or not the amount was remitted by telegraph and the Advice has reached the Paying Office in error.
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The Advices must be kept in alphabetical order according to the names of the Issuing Offices. Great care must be taken to guard against the loss of these important documents. With this view, and to prevent their disarrangement, they should be held together by a letter-clip, and locked up each day after the close of business. To guard against misorts the Advices should be examined at short intervals.
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Should a “Second” or “Corrected” Advice be received, the original Advice must be attached thereto.
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When more than one Advice has been received, payment must be made from the Advice of latest date.
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The remitter of a Money Order has full control of the money until payment has been made by the Department, and can therefore stop payment, obtain repayment, or alter the name of the payee.
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Should an application for stoppage of payment be received from the payee or remitter of a Money Order payable at the Postmaster’s Office, he must provisionally comply with such application, but he should at once report the case, enclosing the application, if in writing, to his Chief Postmaster. To prevent payment being made, he should make a clear and distinct note across the Advice to the effect that payment is stopped.
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When a Money Order (for payment of Money Order Telegrams see Rules Nos. 124 to 129), is presented for payment, the Postmaster must first see that the corresponding Advice has been received, and that the date, number, and amount entered on the Order agree with those particulars on the Advice, and (unless the Order be presented through a bank) that the signature of the payee be as full as the name given in the Advice with the exception of the Christian or fore name, which, even
Missent Advices.
How to act when Advice of back date received.
Advices to be sorted in alphabetical order, and kept on letter-clip.
“Second” or “Corrected” Advices.
Payment to be made on Advice of latest date.
Remitter of Order has full control of money until payment made.
Application for stoppage of payment: How to act.
Precautions to be taken when paying Money Orders.
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NZ Gazette 1906, No 83
✨ LLM interpretation of page content
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Procedures for Handling Money Order Advices
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🚂 Transport & CommunicationsMoney Order Advices, Postmaster responsibilities, payment procedures, document handling, alphabetical sorting