✨ Post Office Financial Procedures
1682
THE NEW ZEALAND GAZETTE.
[No. 47
135
journals provided for the purpose. In the preparation of statements attention should be paid to the headings and directions on the forms, and the necessary particulars furnished in accordance therewith.
690. Chief Postmasters and Postmasters must keep their official deposit accounts at the Bank of New Zealand, as instructed in “Rules for Postmasters in charge of Money-order Offices.”
691. Postmasters are not at liberty to close their official accounts at the Bank of New Zealand without previously obtaining 'eave. When a Postmaster leaves his office for the purpose of vacation or otherwise, the relieving officer will be duly authorised to sign cheques on the Postmaster’s Deposit Account. The usual procedure prescribes that the Postmaster shall request his Chief Postmaster to give the bank notice of the substitution of the name of his relieving officer. The Chief Postmaster then advises the Secretary, who in turn advises the bank and the Treasury, or the Treasury only, as the case may require.
692. Cheques made payable by Postmasters at places other than that at which the official account is kept must be enfaceed “Free of exchange at only,” the name of the bank town at which the cheque is to be presented for payment being inserted, and the enface-ment signed.
693. A Postmaster is not required to receive cheques from the public except in payment of land and income tax, sheep-rates, Advances to Settlers, Government Insurance and Public Trust receipts. He will be held personally liable for the amount of any other cheques accepted by him. Cheques tendered on behalf of the Government Insurance and Public Trust Departments will, in the case of the former, be governed by clause 47 of the instructions issued to Postmasters by that office, whilst the Public Trustee will absolve officers from liability on account of cheques which they have reasonable ground for believing to be good.
694. All receipts for payments made by cheque must be so marked.
695. The acceptance of cheques on Post Office business is not officially recognised, and officers must understand that they accept them on their own responsibility.
696. Government cheques may be accepted if the Postmaster is personally satisfied that they are in order in every respect, and that they are presented by the persons entitled to receive the amount for which they are drawn.
697. Officers must not include cheques received from the public as part of their official funds.
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NZ Gazette 1906, No 47
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Post Office Agency Services for Government Departments
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🚂 Transport & CommunicationsPost Office financial procedures, Official deposit accounts, Cheque handling, Bank of New Zealand, Postmaster responsibilities