✨ Postal Regulations and Mail Handling
JUNE 15. THE NEW ZEALAND GAZETTE. 1629
82
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The hour of arrival of a mail should be entered in the Mail Register, or checked by the standard list, and the bags, hampers, &c., checked off from the way-bill one by one, in order to ascertain that none are missing. Before cutting the string, the officer who opens a mail must satisfy himself that the seal is perfect, and is that of the office from which the mail was despatched, and that the bag is in good order. On emptying the bag, which must always be turned inside out at once, search must first be made for the letter-bill, and the receiving officer must carefully check the receipt of any registered or remittance letters that may be entered thereon, placing his initials against the entry. He must also satisfy himself that the registered letters entered on the letter-bill are received, and in all other respects properly dealt with, except when sealed registered-letter packets or bags are received, when he will hand them intact to the registered-letter clerk. He must place loose registered letters in the proper channel for disposal, taking care that they do not leave his possession without his obtaining the receipt of the officer to whom he hands them. Any irregularity must be duly noted and reported.
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Receiving officers must attend carefully to the requirements of Rules 336–349, so far as they apply here.
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The contents of the bag must not be disturbed until the registered-letter bag or packet is found, or the loose registered letters have been compared with the entries on the bill.
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After the registered letters have been checked, the correctness of the entries on the letter-bill must be verified by an examination of the letters. If they cannot be made to agree they must be checked by another officer. As soon as the receiving officer has satisfied himself as to the correctness of the entries, he must sign the letter-bill. Every letter-bill should be stamped at the same time as the letters which arrive with it, so as to bear the same index-letter.
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If a mail arrives without a letter-bill, or with one wrongly headed, its contents are to be checked by a second officer, a substitute bill made out, and the error reported.
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If anything is found loose in a mail, or any article found without address, a report of the circumstance must be made at once.
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Postmasters at ports where steamers call must see that the receiving-boxes (if any) on board the steamers are cleared at the time the mails are delivered, and that demand is
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NZ Gazette 1906, No 47
✨ LLM interpretation of page content
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Shipping Notices and Mail Regulations
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🚂 Transport & CommunicationsPostal regulations, Mail handling, Postage rates, Registered mail, Letter sorting, Foreign mail, Mail weights, Official correspondence