✨ Postal Regulations
1620
THE NEW ZEALAND GAZETTE.
[No. 47.
73
division should then be sorted for the respective offices to which they are to be despatched. The object should be to sort accurately, and to despatch the mails with quickness and regularity, and yet so to apportion the work that it may be possible to trace every error to the officer by whom it was committed.
338. Letters when sorted must be securely tied in conveniently sized bundles. Registered letters, charged letters, and post-cards must be separated from the ordinary letters and tied together, and the letter-bill placed outside of the bundle, which must be tied over the ends as well as round the middle. Post-cards are not to be date-stamped at transit or receiving offices, but only at office of posting. Forward letters should be tied separately, and charged books and newspapers should form a separate bundle. When there are many books and circulars of a uniform size they should be sorted like letters and tied together. Letters and newspapers are not to be tied in the same bundle; and letters must be arranged by size before they are tied up, and evened at the “stamp” end. Photographs, Christmas and other cards, must be so packed as to avoid injury in the process of tying. Press manuscript is to be placed with the letter portion of the mails as far as possible. This, of course, can apply to New Zealand offices only, as assuring prompt delivery of the manuscript.
339. A letter-bill must be sent with every mail, and in the case of there being no correspondence for any office at the time of the regular despatch a letter-bill must, nevertheless, be sent, marked “Nil.” Every letter-bill must be headed, date-stamped, and signed by the despatching officer. The following letter-bills are used:—
No. 1, Chief Office Letter-bill: For mails exchanged between chief offices and between sub-offices at ports in different districts. Offices using No. 1 letter-bill must keep a separate book for each office, and commence a new series of numbers at the beginning of each year.
No. 2, Sub-office Letter-bill: For mails despatched from chief offices to sub-offices; also for mails despatched by sub-offices which, as circulating offices, take the place of chief offices. No. 2 letter-bill is to be used for the return mail and filed at the office of first despatch.
No. 3, Local Letter-bill: For all other country mails exchanged between sub-offices.
340. Official Circulars, Post and Telegraph Guides and Supplements, Bulletins, and dead-letter covers sent to sub-offices
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NZ Gazette 1906, No 47
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Shipping Notices and Mail Regulations
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🚂 Transport & CommunicationsMail sorting, Postal regulations, Letter-bills, Mail despatch procedures