New Zealand Gazette – 1906 – No. 47

Page 1593

✨ Post Office Records Retention



JUNE 15.] THE NEW ZEALAND GAZETTE. 1593

46

Book or Form. Period for which to be kept.
Acknowledgment of Receipt of Remittance One year.
Advice of Paid Savings-Bank Warrants One year.
Advices of Remittances One year.
Attendance-books Three years.
Butts of Cheque-books Three years.
Certificates and Notices of Transferred Parcels One year.
Daily Cash Account-books Ten years.
Deposit-slips Six years.
Filled Sub-office Journals Ten years.
Mail-books, Way-bills, and Sub-office and Local Letter-bills Three years.
Money-order and Savings-bank Journals Ten years.
Money-order Requisitions Three years.
Memoranda re Sub-office Accounts, &c. One year.
Notice of Withdrawal Ten years.
Notices to the Public One year.
Post and Telegraph Guides One year.
Press Copies of Accounts Ten years.
Press Copies of Lists of Money-orders Ten years.
Registered Letter Receipts and Counterfoils Five years.
Requisitions for Stationery One year.
Stamp Impression Books Two years.
Stamp Requisitions, Nos. 124 and 125 One year.
Sub-office Post-office Accounts Three years.

  1. A register is kept at the General Post Office of the number and size of each safe supplied to a post-office, and the full particulars of every safe are to be advised to the General Post Office on Form 170 through the Chief Postmaster. If the safe is not purchased locally the Storekeeper sends an invoice with the safe to the Postmaster to whom it is consigned, and, at the same time, a copy of the invoice to the Chief Postmaster of the district. In the case of the telegraph-offices at Auckland, Christchurch, Dunedin, Napier, Waka-puaka, and Wellington a single invoice will be sent to the Officer in Charge, who is responsible for reporting to the Secretary on Form 170. The duplicate key must be enclosed in a sealed packet, indorsed "Duplicate key, No. , of safe at [Post] office," and deposited with the local branch of the Bank of New Zealand, or, if there be no branch, forwarded to the Chief Postmaster, who will see to its safe custody with the bank. In either case the officer concerned must obtain a receipt from the bank for the duplicate key.

  2. Any safe used by the Department, but not its pro-



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Online Sources for this page:

VUW Te Waharoa — PDF NZ Gazette 1906, No 47




✨ LLM interpretation of page content

🚂 Post Office Operational Rules and Procedures (continued from previous page)

🚂 Transport & Communications
Records retention, Postmaster duties, Safe management