✨ Post Office Operational Rules and Procedures
1586
THE NEW ZEALAND GAZETTE.
[No. 47
39
Form P.O. 106, and do not mount telegrams or other exhibits on the front of the form, or otherwise cover up what is written to the General Post Office. The gumming-down should be done on a separate sheet, covered by the communication the papers are to explain.
(2.) In continuing the correspondence on the same file of papers at any later time, the last-written papers are always to appear on top.
(3.) Unless it is necessary for their proper understanding that two subjects should be kept under review simultaneously, do not treat of them on the same paper.
(4.) Quote the record number of any file of papers to which reference has to be made in the one under action.
(5.) Refer to antecedent subjects with brevity, but always quote in the margin the date and reference number.
(6.) No official paper of any kind, whether it require a reply or not, should be returned without some observation showing that it has been received ; and such observation should be written, if possible, directly below the communication to which it replies, so that the question and answers, or observations and rejoinders, may appear in consecutive order according to their dates.
(7.) Double a paper throughout its length for the purpose of continuing writing. Do not turn up corners.
(8.) Gum sheets written on on both sides, and requiring to be mounted, along the whole length of the outer edge (left hand).
(9.) All official papers, covers, and envelopes must bear the official designation of the officer to whom sent. Official communications, unless of a confidential character, should not be addressed personally to officers.
(10.) Official papers which are records of the General Post Office, when referred to any officer must not be retained, but are to be returned with the necessary observations with the least possible delay to the office from which they have been referred. Chief Postmasters are expected to keep a record of all such official papers, in order that they may at any time be traced without delay.
(11.) When papers are referred to a Postmaster relating to errors committed by his subordinates, he must not
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NZ Gazette 1906, No 47
✨ LLM interpretation of page content
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Post Office Operational Rules and Procedures
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🚂 Transport & CommunicationsPost Office procedures, Official correspondence, Paper handling, Record keeping, Telegrams, Mail operations