Jan. 8.] THE NEW ZEALAND GAZETTE. 17

How to report advices not received.

60. When an order issued in New Zealand is presented for which the Postmaster has received no advice he must forward by the first post to the issuing office one of the printed letters of inquiry for missing advices (Form Acct. No. 73), placing at the same time a note of the inquiry, on Form Acct. No. 146, among the Advices of Unpaid Orders, so that if the order should be subsequently paid on the original advice this circumstance may be recorded, and the second advice destroyed as soon as it is received. If a reply to the letter of inquiry should not be received in proper course of post, the Postmaster must report the irregularity to the Controller, Money-order Office, Wellington, in one of the printed letters (Form Acct. No. 73A). If an order issued abroad be presented for which the Postmaster has received no advice, he must not communicate with the issuing office, but make application for the advice to the Controller, Money-order Office, Wellington, on Form Acct. No. 73A, at the same time informing the applicant that the delay of a post is often unavoidable in consequence of the advice having to pass through the offices of exchange of the respective countries.

Treatment of paid money-orders.

61. When a money-order has been paid it must immediately be initialled by the paying officer to the left of the space set apart for date-stamp of paying office, and the order and its corresponding advice must be stamped with the date of payment, and the proper entry made in the Paid Order Statement.

(a.) The paid money-orders, each above its relative advice, must be sorted in the order in which they are entered in the Paid Order Statement, and at the close of each day’s business the advices compared with the entries in that statement, so as to check the payments of the day, and enable the Postmaster to see that he has all the advices relating to these payments. The paid money-orders and advices must be sent by the Postmaster to his Chief Office, with the accounts in which they are entered.

Corrected advices, &c., treatment of.

62. Corrected advices, letters of inquiry on Form Acct. No. 73, and duplicate order notices from the Controller directing payment of the duplicates must be sent in with the orders to which they relate.

Duplicate orders.

63. Should a money-order payable in New Zealand, whether issued abroad or in the colony, miscarry or be lost, a duplicate is granted on application to the Controller, Money-order Office, Wellington, on Form Acct. No. 90. No duplicate may be granted without the express authority of the Controller. Transfer of payment by duplicate also can be arranged at the General Post Office only.

(a.) When the remitter or payee of an order requires a duplicate the Postmaster must furnish him with the printed form of application (Form Acct. No. 90)—which should be addressed in accordance with the directions given above—and inform him that (unless the letter was lost in transit through the post, in which case the duplicate order would be issued free of charge) he must enclose a second inland commission in postage-stamps. Under no circumstances can a duplicate order be granted until the expiration of a week after receipt of application for its issue.

Issue of duplicate order to be noted on Form No. 70.

64. When it has been notified to the Postmaster that a duplicate has been granted of an order issued by him, he must make a note of the issue and the date of the duplicate on the application on Form Acct. No. 70 relating to the original order. If the paying office subsequently applies to him for an advice of the duplicate order, he must forward the application, together with the required advice, to the Controller, Money-order Office, Wellington.

Duplicate orders received: How to be dealt with.

65. On the receipt of a duplicate order payable at his office, with the necessary authority for payment, the Postmaster must note the issue of the duplicate and the date of its receipt on the advice, and carry out the instructions accompanying the duplicate; but should the advice not be in hand the duplicate order must be immediately returned to the Controller, Money-order Office, Wellington, with a statement to that effect.

Payment of duplicate orders.

66. On the payment of a duplicate order, the memorandum (Form Acct. No. 77B), in which the Postmaster will insert the date of payment, must be put in the place of the advice among the Advices of Unpaid Orders, where it will remain to serve as a caution against the payment of the original order.

How to proceed when original presented after payment of duplicate.

67. If the original order is presented after the duplicate has been paid (and this payment the Postmaster will be apprised of by means of the memorandum No. 77B, which he will have placed with the advices, as directed in preceding rule), he must detain it, and write across it the words “Cancelled; paid by duplicate order on [adding the date of payment].” Before informing the person who presents the order that it has been cancelled, having been paid by duplicate, the Postmaster should endeavour to elicit from him how it came into his possession, take down his name and residence (if obtainable), and carefully note his personal appearance, in order to identify him if necessary. The Postmaster must then forward the order to the Controller, Money-order Office, Wellington, enclosed in a report containing all the information he may have been able to obtain in the case.

Duplicate orders to be retained.

68. The Postmaster should retain duplicate orders which have not been paid until they become void. (See Rule No. 54.) They must then be returned to the Controller, Money-order Office, Wellington, with the letters in which they were sent to the Postmaster.

Transfer by duplicate.

69. On receipt of an intimation from the Controller, Money-order Office, Wellington, that an order originally payable at the Postmaster’s office is about to be transferred by duplicate to some other office, the Postmaster must transmit the relative advice to the Controller, and substitute in its place, among the Advices of Unpaid Orders, the memorandum which he will receive with the intimation. This memorandum must remain with the Advices of Unpaid Orders until the relative order would, if not paid, become void. Payment of the original order, if presented, must, of course, be refused, and steps taken as described in Rule No. 67.

Transfer and repayment of orders.

70. The Postmaster may arrange the transfer and the repayment in New Zealand of all orders issued in the colony payable at his office. It is desirable, but not imperative, that all applications for transfer or repayment should be made on the Form Acct. No. 80, with which the Postmaster is provided, and which he should furnish to any applicant who may desire the transfer or repayment of an order. Should he receive an application wholly in manuscript he may comply with it, provided the following conditions be fulfilled, viz:—

Conditions to be fulfilled before a request for transfer or repayment can be complied with.

(a.) The application must be made either by the payee or remitter.

(b.) The application must contain the order, and give the names of the payee and the remitter; and the applicant must have correctly receipted the order, or signed the request printed on the back thereof.

(c.) The advice must be in the Postmaster’s office, and the name of the applicant, whether payee or remitter, agree with that in the advice. If the applicant is the payee he must be able to give the name of the remitter; if the remitter, the name of the payee.

(d.) The preceding conditions being fulfilled, the Postmaster must deal with the order received as if it had been paid by him—that is, he must stamp it, enter it to his credit in his Paid Order Statement, place it and the advice with the other paid orders, and transmit both to his Chief Postmaster in ordinary course.

(e.) The Postmaster will then issue to the applicant an order of current number and date in lieu of the original order, and for the amount thereof, less the charge of a second commission at the inland rate, which must be included in the total commission of the day. The new order, with which he must charge himself in ordinary course, should be drawn in accordance with the particulars as requested by the applicant, to whom it must be transmitted on the day of issue, enclosed in one of the printed official forms (Form Acct. No. 80A). The name of the original remitter is to be entered as the remitter of the new order, except when the applicant is the payee, and requests payment to some other person at some other office, in which case the applicant’s name (the original payee) must be entered as the remitter of the new order. The Postmaster must transcribe the full particulars of the order so reissued upon a Form Acct. No. 70, which he must place with the requisitions of the day as a record of the transaction, writing across it the words “Reissued order.”

When conditions not fulfilled.

(f.) When any of the conditions stated in Rule No. 70 have not been complied with the Postmaster must apprise the applicant accordingly by means of one of the printed forms (No. 80B), returning the order to the applicant when no request has been made on the order itself for a new order. In the case of condition (a) or (b) not being complied with, he must, after informing the applicant, forward the application and the order to the Controller, Money-order Office, Wellington, with a statement of the facts of the case.

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