14
THE NEW ZEALAND GAZETTE.
[No. 1

that this commission is charged according to the following scale:—

For sums not exceeding £2 sterling .. 3d.
For sums exceeding £2, but not exceeding £6.. 6d.
For sums exceeding £6, but not exceeding £10 9d.

Address of payee must be given.

(a.) No money-order may be issued for payment, through the medium of the United Kingdom, to a person whose address is not given as in the country on which the order is to be drawn.

Proceedings in granting a money-order.

22. Before granting an order the Postmaster must obtain the cash for the amount of the order and the commission, and, in order to assist the public and insure correctness in this respect, the printed notice referring to money-order commission should be exhibited near the place where money-orders are issued. Having ascertained that the amount of cash received for the order and for the commission is correct, the Postmaster must copy the particulars given on the Form Acct. No. 70 into the relative columns of the Money-order Issue Statement.

(a.) If, however, from the pressure of a number of applicants at the same time, the rigid observance of the above instruction is likely to occasion inconvenience and delay to the public, the Postmaster may, after taking and counting the cash for the order and commission, proceed to issue the order at once; but he must copy the particulars from the requisition form (Acct. No. 70) into his Issue Statement, and, before despatching the advice, compare it with the entry in the statement. It must be clearly understood that this departure from the rule can be permitted only under entirely exceptional circumstances, and for the convenience of the public. Any breach of the rule or its alternative may lead to the amount charged upon an order being maintained against the Postmaster, without inquiry.

How amount spaces must be filled up.

(b.) The Postmaster must then stamp the order and the corresponding advice in the proper places with the date of issue, and copy from the requisition form (Acct. No. 70) the amount (which must be written in figures at the head and in words in the body of the order), and the name of the office at which the order is intended to be payable. When the order is for less than £1 the Postmaster must strike his pen through the £ and the adjoining space, both at the head and in the body of the order, thus: £—; also, where no amount is inserted in the space proper for shillings or pence, he must strike his pen through the vacant spaces, thus: ————; and when an amount is inserted which does not fill up the space, whether for pounds, shillings, or pence, he must strike his pen through the portion unoccupied, so as in all cases to prevent effectually any subsequent alteration of the amount originally entered upon the order and the advice. It is of the utmost importance that the void spaces be filled up with two deep parallel lines.

Completion of order.

(c.) The Postmaster, having satisfied himself that the order is correctly drawn, must sign and hand it to the applicant, care being taken in separating an order from its corresponding advice to avoid mutilating either.

Completion of advice.

(d.) The Postmaster must then fill up the advice by inserting in the proper spaces the particulars of the entry in his Money-order Issue Statement. He must then sign and address it on the back with the full designation of the paying office, taking care to add (in the case of orders payable in the United Kingdom) the post-town or county, as entered in column No. 2 of the List of Money-order Offices (when the place on which the order is drawn is not a head post-office), and the district initials when it is drawn on a London office.

Despatch of advices. Must be sent to paying office by first mail, except in the case of orders payable beyond New Zealand.

23. When a large number of advices are to be forwarded to the same office they are to be folded together, not singly, and properly addressed on the outside. They should, if not enclosed in a cover, be securely tied with string. As no money-order can be paid until the relative advice is received, the advice must always be sent to the paying office by the first post despatched after the issue of the order, except in the case of money-orders payable abroad, the advices of which, fully made out, stamped, and addressed, must be attached to the letter-bill, and forwarded direct by first post after the issue of the orders to the chief office of the district.

Errors in drawing orders.

24. If an error of any kind is made in filling up a money-order, and is discovered at the time of issue, a new order must be made out, as no alterations or erasures can under any circumstances be permitted. Neglect of this rule will render the Postmaster liable to the payment of a second commission.

Spoiled money-order forms.

25. Should the Postmaster spoil an order, he must write across the face of the order the word “Spoiled,” write on the back of it an explanation of the irregularity, and send it, with the corresponding advice, to the Chief Postmaster, enclosed in his Issue Statement, in which he must enter its number in the usual course, writing opposite the entry the words “Not granted.” A similar entry must be made on a form of application (Form Acct. No. 70), to be filed with the forms of the day’s issue. Spoiled money-orders must not be included in the “Total Number of Orders issued” in the Money-order Issue Statement or in the Post Office Account.

Orders may not be cancelled.

26. An order once issued cannot be cancelled—that is to say, the Postmaster may not take back an order once handed to a remitter and return the money, or give a new order in place of it.

“Manifold-writer” process at Chief Offices. Carbonic paper must be protected from heat or air.

27. At all Chief Offices money-orders must be made out by means of the “manifold-writer” process, and to effect this the money-order clerk must carefully place the carbonic paper between the money-order and advice forms in such a manner that it will cover the whole space above and including his signature. He must always use the special pen provided for the purpose, and be careful to see that a legible impression of the particulars of the order is carried through to the advice. A metal plate placed under the advice will facilitate a good impression being obtained. If the impression upon the advice is in any respect illegible or defective it must be made distinct with pen and ink. As carbonic paper becomes hard and dry by exposure to heat or air, and difficulty is experienced in using it when in that state, the stock thereof must be kept in a receptacle which will protect it from such influences.

(a.) When the order has been completed and signed the money-order clerk will fill in the name of the payee and remitter on the advice. In all other respects the instructions issued for the guidance of Postmasters will apply equally to Chief Postmasters.

Repayment or transfer.

28. Should repayment or transfer be required after the advice has left the office at which the order was issued, the remitter must apply to the paying office, as directed in Rule 70. If issued on a place where there is no money-order office, application must be made to the Controller, Money-order Office, Wellington. Repayment may be effected when the advice has not left the office of issue, in accordance with directions given in Rule No. 71.

Second and corrected advices. Penalty for non-observance of regulations.

29. When a “second” or “duplicate” advice is required in consequence of the original advice having been spoiled in issuing an order, or when the original advice is stated not to have reached its destination, or when it is necessary to re-advise for any reported discrepancy in number or amount, one of the forms headed “Second Advice” must be used. When, owing to the non-receipt of the advice of a money-order, it becomes necessary to apply to the office of origin for a second advice, or when a second advice is received without any application therefor having been made, a docket on Form Acct. No. 146 should be prepared, giving full particulars of the order, together with the date of application for, or receipt of, a second advice. In the event of payment being made through the original advice coming to hand before the second advice, the fact should be noted upon the docket, and on receipt of the second advice this form, with the docket, must be sent to the Controller, Money order Office, Wellington. Similarly, if, payment having been made on a second advice, the original should subsequently be received, both docket and advice should be sent to the Controller. If, through failure to observe this direction, an order should be paid a second time owing to a duplicate thereof having been issued, the Postmaster responsible for the omission will be required to make good the amount overpaid.

Issue of second or corrected advice to be noted on Form Acct. No. 70.

30. The issue of any “second” or “corrected” advice, and the date of its despatch, must be noted on the back of the application on Form Acct. No. 70, in the space provided for the purpose.

Money-orders issued by Government Departments.

31. Money-orders are issued by the Public Works Department and the Department of Roads for remitting part of