1452
THE NEW ZEALAND GAZETTE.
[No. 86

the applicant and the Native owners present to come to an agreement as to the amount of the rent to be paid by the applicant under the new lease for the first twenty-one years of the term. If the applicant and the Native owners do not, within a reasonable time (of which the Presiding Officer shall be the sole judge), come to an agreement, the meeting shall stand adjourned to such time and place as the Presiding Officer shall at the close of such meeting appoint. If at the adjourned meeting the applicant and the Native owners do not come to an agreement as to the amount of rent to be paid, within two hours after the time fixed for the commencement of such adjourned meeting, the meeting shall be deemed to have lapsed. If an agreement shall be come to between the applicant and the Native owners, it shall be recorded by the Presiding Officer in the minutes. If it shall become necessary to take the votes of the Native owners present at a meeting, the following course shall be adopted: If to any first proposition, as to the amount of the rent to be paid by an applicant, an amendment is made, then the amendment shall first be determined, and, if negatived, other amendments may be proposed, and such amendments shall be put and determined in the order in which they are proposed; and if all amendments are negatived, the first proposition shall be put and determined. All voting shall be open voting, and the person voting shall openly state how he votes, and at the same time state his name, and, if he votes by virtue of a proxy, the name of the person granting the proxy. The person presiding at a meeting shall record in the minutes every proposition and amendment, and the votes for and against. If the votes for and against a proposition or amendment are equal, the proposition or amendment shall be deemed not carried. If at any meeting any question of procedure shall arise not herein provided for, it shall be determined by the Presiding Officer.

3. If at a first meeting all the applicants (if more than one) shall not, within two hours after the time fixed for the holding of the meeting, be in attendance, either personally or by an agent appointed in writing, then the meeting shall stand adjourned until the next day (or, if the next day be a Sunday, until the Monday following), at the same time and place; and if all the applicants (if more than one) shall not, within one hour from the time fixed for the holding of the adjourned meeting, be in attendance, either personally or by an agent appointed in writing, the meeting shall be deemed to have lapsed. The Presiding Officer shall enter in the minute-book the facts connected with such meeting and the adjourned meeting.

4. If at a first meeting none of the Native owners shall, within two hours from the time appointed for the holding of the meeting, be in attendance (either personally or by proxy), then the meeting shall stand adjourned until the next day (or, if the next day be a Sunday, until the Monday following), at the same time and place; and if none of the Native owners, either personally or by proxy, shall, within one hour from the time fixed for the holding of the adjourned meeting, be in attendance, the meeting shall be deemed to have lapsed. The Presiding Officer shall enter in the minute-book the facts connected with such meeting and the adjourned meeting.

5. Notwithstanding the provisions for adjournment hereinbefore contained, the Presiding Officer may from time to time adjourn any meeting to any time and place he thinks fit.

6. No adjourned meeting shall be held after fourteen days from the day fixed by the Public Trustee for the holding of the first meeting. With respect to meetings adjourned by the Presiding Officer under this provision, the provisions as to the meeting lapsing hereinbefore contained shall, mutatis mutandis, apply.

7. It shall be the duty of the Presiding Officer to see that every material matter or thing which occurs at a meeting shall be entered in the minute-book, and he shall, in support thereof, certify at the close of each meeting in the minute-book the truth of every matter or thing occurring at such meeting, as follows:—

“I do hereby certify that the matters and things above set forth truly represent what occurred at the meeting of which the above minutes purport to be a true and correct account.

“A.B.,
“Presiding Officer.”

8. The Presiding Officer shall transmit to the Public Trustee true copies of all entries made in the minute-book, and shall verify the correctness of such copies by statutory declaration. Such declaration shall be as follows:—

“I, , of , the Presiding Officer appointed by the Public Trustee, do solemnly and sincerely declare that the foregoing paper writings [or the annexed paper writings, as the case may be] are true and correct copies of the minutes of the meeting [or meetings] of which they purport to be copies: And I make this solemn declaration conscientiously believing the same to be true, and by virtue of the provisions of an Act of the General Assembly of New Zealand intituled ‘The Justices of the Peace Act, 1882.’ ”

9. A proxy to vote at any meeting shall be in the form following, or to the effect thereof:—

FORM OF PROXY.

“ , of is hereby appointed proxy to act and vote on my behalf at a meeting notice whereof is given in the newspaper of the day of , 189 , between the Native owners and , to be held under section eight of ‘The West Coast Settle-