388

THE NEW ZEALAND GAZETTE.

[No. 17

Of Deposits with Tenders on account of Contracts.

43. Every deposit on account of a contract shall be received, unless otherwise specially provided by the condition of the contract, by a cheque on some bank nearest to the place at which the tenders are appointed to be received. The cheque must be marked by the banker on whom it is drawn, as good for twenty-one days, and must be “crossed” in favour of the Receiver-General’s Deposit Account.

44. The cheques or other moneys shall be retained in the custody of the Receiver until the tenders are pronounced upon, when those of unaccepted tenderers shall be forthwith returned to them, and the moneys lodged with the accepted tender shall be immediately paid to the bank for credit of the Receiver-General’s Deposit Account at Wellington, and the Receiver shall forthwith post to the Receiver-General a memorandum of particulars, together with the bank receipt. If there is no branch of the bank in the town in which the tenders are received the cheque or other moneys shall be sent forthwith by registered letter to the Receiver-General, together with a memorandum of particulars.

45. Deposits in the custody of the Receiver-General, when returnable to depositors, shall be refunded on requisition made by the Under-Secretary or Head of the department. In all cases of refund a receipt in the form in the Fifth Schedule hereto shall be taken from the depositor.

46. Whenever any deposit becomes forfeited, the amount, if in the custody of the Receiver, shall be paid forthwith to the Public Account, a bank receipt for the payment and a memorandum of particulars being forthwith transmitted to the Receiver-General. If any such deposit is in the custody of the Receiver-General, a notification of the forfeiture shall be forwarded to his office, in order that the amount may be transferred to the Public Account.

47. In all cases the deposits received shall be brought on charge in the Deposit Cash-book of the Receiver, who shall take credit for the amounts refunded to depositors or paid to the Receiver-General’s Deposit Account, or to the Public Account.

48. The Deposit Cash-book shall be made up on Saturday, and a copy forthwith posted to the Receiver-General, supported by the bank receipts and the receipts of the depositors for all sums refunded, on the form provided for the purpose. If no deposit is received or refunded during any accounting period a “Nil” return shall be forwarded to the Treasury, as provided in the twenty-fifth Regulation.

49. The balance in the custody of the Receiver shall be supported by a statement in detail in the form in the Ninth Schedule hereto, to be furnished every month with the copy of the Deposit Cash-book.

Law Trust Deposits.

50. Every officer receiving law trust moneys shall keep a Law Trust Cash-book in the form in the Tenth Schedule hereto. Under the head of receipts he will enter all such moneys coming into his hands under the proper date and in the order in which they are received, each entry being supported by a voucher in the form in the Eleventh Schedule hereto, and certified in the manner provided by the sixteenth Regulation.

51. The Receiver shall day by day pay all moneys as above received before the close of business on any day, and which have not been paid to the persons entitled to receive them, into the bank to credit of an account in his name, called “The Law Trust Account of the [naming the Court].” Any moneys received after bank hours shall be lodged in the bank on the following day.

52. Where an officer holds appointment under more than one Court he shall keep a Law Trust Cash-book and a Law Trust Account at the bank for each Court separately, or for all the Courts in one, as the Treasury may direct.

53. Disbursements shall be made by cheque only, except in cases where the sums received are paid out on the same day. All sums disbursed shall be entered on the date and in the order of payment, and every such entry shall be vouched for by a receipt in the form in the Twelfth Schedule hereto, signed by the person to whom the money is paid.

The thirty-second Regulation shall apply to Law Trust Deposits.

54. The Law Trust Cash-book shall be made up at the close of business on Saturday, and the balance, if any, carried forward to the succeeding period. The balance must be stated so as to show the amount in the bank, the amount of unpresented cheques, and the moneys received after bank hours,

Deposit to be received by marked cheque only.

Cheques to be retained until tenders pronounced upon, then returned, or paid into Receiver-General’s Deposit Account.

Authority for refunding deposits.

Forfeited deposits.

All deposits received to be entered in cash-book.

Copy of cash-book to be forwarded to Receiver-General.

Certified statement of balance in custody of Receiver.

Receiver to keep Law Trust Cash-book.

Moneys received to be paid into bank daily.

If more than one Court under Receiver, bank accounts to be kept as directed by Treasury.

Payments to be made by cheque only, except in certain cases.

Cash-book to be balanced periodically.