Municipal Council By-Laws




94

other member shall take his seat subsequent
to the assembling of the Council, the Clerk
of the Council shall enter the name of such
member in the proper place in the minutes.

  1. Before the Council shall proceed to
    any other business, the minutes of the last
    preceding meeting, as taken by the Clerk,
    shall be read over by him, and shall consist
    of a detail of the proceedings and the result
    thereof. The Clerk shall likewise read over,
    for the approval of the Council, his rough
    minutes before each adjournment.

  2. If any member shall be desirous of
    making any correction of the minutes, he
    shall propose such correction immediately
    after the minutes are read, and such correction shall be forthwith admitted or
    rejected by the Council.

  3. After the minutes shall have been read,
    and the corrections (if any) made, the
    question shall be forthwith put from the
    chair that the minutes of the preceding
    meeting be confirmed.

  4. All propositions shall be submitted to
    the Council by way of motion, after notice
    at previous sitting, and every motion shall
    be reduced to writing by the Clerk of the
    Council. Any motion submitted to the
    Council by any member must be seconded,
    and, unless so seconded, it shall be considered as lost, and a note thereof shall be
    entered in the minutes.

  5. Any member shall be at liberty to
    propose the amendments of any proposition,
    provided that such amendment shall not be
    contradictory to, or unconnected with the
    general object of the original proposition.
    The objection shall be decided by the Chairman previously to putting the question or
    the amendment.

  6. The Council may, upon the proposition
    of any member, appoint a Committee to
    inquire and report respecting any matter
    before the Council, or for any other purpose
    which he may think necessary for the information of the Council in the proper discharge of its duties. The number of such
    Committee and the members of which the
    same shall consist shall in all cases be determined by the Council; and such Committee
    shall, before proceeding to business, elect its
    Chairman, and such Committee may continue sitting from day to day, or with such
    adjournment as they may find convenient,
    until they have completed the object for
    which they were appointed, and the minutes
    of such Committee shall be kept, and its
    reports shall be signed by the Chairman.

  7. The Council may, upon the motion of
    any member, resolve itself into a Committee
    of the whole Council, and the minutes shall
    be kept and entered by the Clerk in the
    minutes of the Council in such manner and
    under such regulations as are hereinbefore
    mentioned, and no other report of such proceedings shall be made unless expressly so
    directed. Reports of the Committee of the
    whole Council, when expressly directed to be
    made, shall be signed by the Clerk.

  8. In speaking to any proposition under
    consideration of the Council, the following
    rules are to be strictly observed:—Every
    member is to address his observations to the
    Chairman, and he is to speak in his place,
    standing. He is not to be interrupted,
    unless he is out of order. When he has
    finished his observations he will resume his
    seat, and any other member wishing to
    address the Council will rise. If two or
    more members rise at the same time, the
    Chairman will call on the member who first
    catches his eye. Every member must confine
    his observations to the subject under consideration. No member shall impute
    improper motives to any other member. All
    personalities are to be avoided. No member
    shall speak more than once on any proposition before the Council, except in explanation, or to order, or when the Council is
    in Committee. The mover of any proposition may, however, reply after all the other
    members present shall have had an opportunity of making their observations, and
    before the motion is put. Any member of
    the Council deviating from the rules may be
    immediately called to order by the Chairman,
    or any other member of the Council;
    and if any dispute arises as to whether the
    member is or is not in order, that question
    shall be decided by the Chairman or presiding member.

  9. Every proposition once submitted to
    the Council shall be disposed of before any
    other question is entertained; but the rule
    shall not be construed to extend to the exclusion of motions for amendment, or motions
    for adjourning the consideration of any subject, or for the adjournment of the Council,
    which may be made at any time, and which
    shall be immediately decided upon.

  10. When the debate upon a motion shall
    be concluded, the Council shall proceed to
    vote thereon; and if a division be called, the
    Clerk of the Council shall collect the votes
    by calling over the name of every member
    present, and every member shall, upon his
    name being called over, give his vote in the
    distinct term ‘Aye’ for, or ‘No’ against
    the motion, and after having taken the votes,
    the Clerk of the Council shall hand the
    record to the Chairman, who shall declare
    the result. The Clerk shall enter the same
    in the minutes, distinguishing the name and
    vote of each member.

  11. No communications to the Council,
    except communications made through the
    Chairman or by a member, shall be received,
    unless addressed in the form of a petition or
    memorial, which must be presented by some
    member, who shall be responsible that the
    same is framed in respectful terms.

  12. On the presentation of any petition
    or memorial, the member presenting the
    same may, without any previous notice, move
    that the same be ordered to lie on the
    table.

  13. All papers laid before the Council
    shall be deposited with the Clerk, who shall
    be responsible for the safe custody thereof,



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Online Sources for this page:

VUW Te Waharoa PDF Canterbury Provincial Gazette 1862, No 15





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🏘️ By-Laws for the Guidance of the Lyttelton Municipal Council (continued from previous page)

🏘️ Provincial & Local Government
By-Laws, Municipal Council, Lyttelton, Canterbury